Collect the W-9 once. Never chase January again.
Vault1099 is the year-round vault for contractor paperwork: W-9s collected once, missing forms chased automatically, and a filing checklist that tells you exactly what's blocking January — at a flat yearly price.
The problem: January is a paperwork ambush
Every January, small businesses scramble to collect W-9s from contractors and e-file 1099s. Miss the deadline and IRS penalties run $60–$310 per form — on 100 contractors that's up to ~$31k in penalties.
The incumbents punish the long tail with per-form meters: Tax1099 starts at $2.99/form for 1–20 forms. Fifty forms costs ~$149.50 there — every single year.
The real cost isn't the meter, though. It's the chase: emailing contractors who've moved on, re-collecting the same W-9 for the third year running.
The vault, not the scramble
Contractors submit their W-9 once through a secure link. The vault stores it, tracks status, and chases the missing ones automatically — all year, not in a January panic.
Come filing season you get a checklist with blockers spelled out: missing W-9, missing address, entity review flags. Plus deadline reminders at 90/60/30/14/7/1 days and a penalty-exposure estimate.
One flat yearly price covers up to 50 filings. At 17 forms we're already cheaper than the per-form meter — and the January scramble disappears.
What you get
Year-round W-9 vault
Contractors submit once via secure link. The vault stores W-9 status and chases missing forms automatically, all year.
Filing checklist with blockers
Every contractor scored: reportable or not, and exactly what's blocking — missing W-9, missing address, entity review flags.
Deadline reminders
90/60/30/14/7/1-day reminders through filing season. Idempotent — no duplicate nagging.
Penalty-exposure estimate
See the dollar range you're exposed to if forms go late, per the published IRS penalty schedule.
Filing-ready CSV export
Hand the transmitter partner or your CPA a clean file: contractor, TIN, address, YTD paid, W-9 status, blockers.
TIN format validation
SSN and EIN formats validated on entry; the database is created with 0600 permissions.